Step 1: Update your School & Status Information
When you log into a new account you will be taken directly to the School & Status Information section. After entering your information, click the “Save Changes” button at the bottom of the screen.
Step 2: Create at least one Site and one Supervisor
Add a Site
When you are adding your first site, on the Dashboard page you will see an alert prompting you to add a site and supervisor. Click the blue “Click here” link. You can also click the Sites tab to add a site.
Add a Supervisor
Now that you have created your first Site, you need to add a supervisor. Click the “Add Supervisor” button to the right of the site you just created. Enter the name, address and license information for your supervisor. Click the orange “Save” button at the top of the form.
Step 3: Start logging your Hours
Once you have created your first Site and Supervisor, you can begin logging your hours. To enter your hours, click the “Hours” tab at the top of the screen.
Click on the calendar day where you want to log hours and a single-day entry screen will pop up. If you want to log your hours weekly instead of daily, select the Monday of the week and enter all of your hours for that week.
Select the appropriate site and supervisor from the dropdown menu. Enter your hours and then click the "Save & Close" or "Save & Add More" link.
When entering hours you can enter them in either whole hour increments of fractions of hours. For example:
- Fifteen minutes = .25
- Thirty minutes = .5
- Forty-five minutes = .75
- One hour = 1
- One-and-a-half hours = 1.5
Note: For client contact hours, 45 minutes = 1 hour so you should log 45 minutes of client contact as 1.0 in Track Your Hours.
Editing and Deleting Hours
You can change the number of hours you entered at any time by simply selecting the hours, retyping the hours and selecting the "Save" button.
You can also delete hours if you entered hours in a box by mistake by selecting the hours you want to remove and using the delete or backspace key on your keyboard. After removing the hours click the "Save" button.
View your Progress and Generate Forms
As soon as you have entered hours, you can begin tracking your progress by clicking the Dashboard tab. Here you can see a summary of your hours by category. To generate your forms, click the “Forms” tab.
Understanding Recorded and Valid Hours
When you view the hours in your account you will see both "Recorded" and "Valid" totals. Why does Track Your Hours report both Recorded and Valid hours? Licensure regulations are complex and we want to provide you with a calculation of the number of hours you will be able to claim when you submit your application. The Valid hour total provides you with this calculation.
Need Additional Assistance?
If you need any assistance we are here to help. Just click the "Support" tab that hovers on the right side of the page to search our Knowledge Base or submit a support ticket. Welcome to TrackYourHours!